Businesses can outgrow their office space just like a family might outgrow a house. Moving offices may have a significant influence on your staff. As data indicates, businesses move on average every seven years, whether for corporate relocation, business expansion, or just a change of scenery. There may inevitably come a moment when your company grows and changes, and your present office won’t be able to accommodate all the staff and equipment you require. When that occurs, you’ll have to deal with a difficult but necessary evil called change. For this reason, our step-by-step office moving guide includes everything from hiring Apollo Moving movers to packing your items.
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You should consider the reasons why you are moving your office
Evaluating your company’s needs before making a big decision is critical. There are various reasons to relocate your office, but figuring out why you’re doing it early on will help you create a more tactical, properly thought-through office moving guide. Here are the most common reasons.
- Company’s growth – you will need a bigger office to accommodate the growth plans and needs of your office
- Improving productivity – work/life balance and employee health and wellness should be prioritized when choosing a new office, which is crucial for productivity and morale
- Attracting new employees/customers – if you are moving with commercial movers in Mississauga, you will also need to attract new employees and customers. Moving your business to Mississauga is a smart choice, as you can introduce your business to more than 750 000 people currently living there
How to make a plan for your office relocation?
First, make a timetable for your workplace move that includes due dates for setting up new systems and technologies. Then, examine your new office space and make sure you are familiar with the IT resources, amenities, and utilities available there. Plan out your workspace and consider any modifications necessary to the workstations, IT system, and similar. Additionally, think about how moving your workplace will affect any ongoing tasks you have. After this, plan your budget. Your budget should include the following:
- Rent for your new office, storage services GTA, etc.
- Any deposits
- Contract break fees and agency fees
- Interior design fees
- Various provider fees
Moving offices may be expensive. Before creating a budget for your move, it’s critical to include all potential expenses. Your office relocation project manager will be able to plan the moving budget accordingly.
What to do when moving according to an office moving guide?
You should choose one employee to oversee the office relocation. This person will be in charge of budgeting, planning, hiring office movers GTA, and responding to any inquiries. You should start office relocation preparations three to six months before the deadline. Be sure to give yourself enough time to plan, research, assign duties, and confirm that your logistical needs can be met within that timeframe.
In addition to this, when moving offices, be sure you know what you’re looking for. While your employees might want improved parking, you might prefer to concentrate on lowering your rent payments. When compiling your priorities, make sure to include the demands of your employees in order to experience greater employee engagement and involvement with the project. Lastly, be realistic when making your moving timeline and schedule.
What not to do when moving your office?
While it could be tempting to forget about hiring some of the best office movers Toronto offers and do everything yourself, remember that you should share responsibility. Never underestimate the size of an office relocation project. Movers should do the heavy lifting, packing, transporting, and so on. Don’t convince yourself that you can economize on some parts of your relocation. There is no denying the expense. Accept that and give yourself a little room to wiggle so you have a safety net in case things become more expensive.
Furthermore, getting your staff on board with the office move is essential to achieving employee engagement, which is crucial for gaining widespread support from your workforce. Similarly, telling your clients about your office move in advance might help you build stronger relationships with them down the road.
The ultimate checklist for your office move
Apart from everything mentioned above, here are all the other things you should do when moving your office:
- Update any applicable contracts with the new address in cooperation with your legal staff
- Add the new address to your social media and internet accounts, such as Google Business
- Notify the building manager or current landlord
- Begin planning the logistics of your office move for the IT systems and equipment requirements
- Notify your internet service providers of your plan and go through your internet connection
- Create a precise floor layout and dimensions for your new workplace
- Plan for any necessary equipment and stationery for the new office
- Decide what security measures the new office will require
- Check and reserve parking spaces for moving day
- Complete all new contract documentation
Moving your office does not have to be hard
As you can see, if you prepare well, your office relocation does not have to be a stressful experience. To prepare well, you should follow this step-by-step office moving guide. The most critical part would be to start on time and plan your budget well. Moving your office is a little bit different than moving your household. Since you still need to work while preparing for your relocation, you need to plan well to avoid large financial losses. Lastly, you cannot move your office alone. You need to hire professional movers, work closely with your IT department, and include your employees, especially if they plan to keep working for you after the relocation.